2017 Schedule

ALC | September 1516, 2017 | MIT Campus
Download the MIT ALC app in iTunes or in Google Play. Room assignments and speakers are subject to change.


Friday, September 23

7:30 a.m.–4:00 p.m.
Stratton Student Center, Bldg. W20, 3rd floor, Coffeehouse Lounge

8:00–9:00 a.m.
Continental Breakfast
Stratton Student Center, 2nd floor, La Sala de Puerto Rico

RC/VC Breakfast Training
Current regional chairs and vice chairs (RC/VCs) are invited to meet with Educational Council (EC) office staff over breakfast. The council will share EC news and best practices for managing your territories.
Location TBA­­


9:00–10:00 a.m.
Opening Keynote: MIT’s Innovation Ecosystem with Executive Vice President and Treasurer Israel Ruiz SM ’01
The session will provide an overview of MIT finances and an update on MIT’s innovation ecosystem including The Engine, Kendall Square, and the redevelopment of the Volpe Center. As the Institute’s chief financial officer, Israel Ruiz is responsible for financial and debt-strategy development, budget and capital planning, and the integrity of financial information. He is the chief steward of more than $17 billion of MIT’s financial assets and $3.4 billion in operating revenues, and he is responsible for administering the Institute’s $5 billion capital plan through 2030. He serves on the boards of directors for edX, MIT Endicott House, and MIT Technology Review.
Stratton Student Center, 2nd floor, La Sala de Puerto Rico

10:15–11:15 a.m.
Session Block 1: Roles

Ready to Interview? New and Prospective Educational Counselor Training Session
New ECs (1-3 years) or anyone interested in becoming an EC can join this training session. The session will provide an overview of MIT’s alumni interview program and share best practices for how to conduct interviews and write helpful interview reports.
Location TBA

Board Games
Hear insider tips for your club and group boards including on boarding, off boarding, and transitioning volunteers.
Location TBA

Take Me Back to Tech: 2018 Reunion Planning
Are you involved in planning your class reunion for 2018? Learn about MIT’s reunion committee structure, the outreach tool, the Reunions Ambassador volunteer role, and tips for reaching out to your classmates. This session will help you organize your most successful reunion to date!
Location TBA

Getting to “Yes!”
Have you had a tough conversation with a classmate about giving to MIT? Join this interactive workshop to hone your skills in the art of handling objections. Annual Fund staff will review best practices, tips, and important information to help you get to “yes!”
Location TBA

11:15–11:45 a.m.
Networking Break
Location TBA

Presentation of the Marshall B. Dalton 1915 Award (CDC members/spouses/guests only)
MIT Corporation Chairman Robert B. Millard ’73 will present the Marshall B. Dalton 1915 Award to an outstanding CDC member.
Samberg Conference Center, Morris and Sophie Chang Bldg., Bldg. E52  

11:45–12:45 p.m.
Session Block 2: Skills

Navigating Encompass: Tips and Tricks
Volunteers who send emails, build websites, and create event registrations and other forms using the iModules Encompass platform will benefit from a session focused on best practices and recent product enhancements. iModules team members will provide training, with special access to the future product roadmap.
Location TBA

RSVPs to Happy Attendees
Receive a firsthand guide to event planning, including best practices from the Alumni Association’s events team and an introduction to the Association’s new process for recruiting faculty for speaking engagements.
Location TBA

Innovating Inclusion
Earlier this year, Black Alumni of MIT (BAMIT) members organized the Hacking Discrimination event, which asserts that “solutions to complex problems related to bias, discrimination, and racism require thoughtful use of technology and an integrated, cross-disciplinary effort from the community.” Hear alumni and staff share innovations in social justice efforts from MIT community members, including on-campus actions, responses to current issues, and scientific efforts in furthering equality and access to resources.
Location TBA 

Dollars and Sense: Fundraising Basics
Why does MIT need money? There are many reasons why MIT depends on alumni and friends for support. Hear why the Institute’s endowment does not cover all needs across the Institute then learn about annual giving, major gifts, the 24-hour Challenge, and how MIT is taking fundraising into the 21st century with crowdfunding. This session is ideal for non-fundraising volunteers who want to learn more about the Institute’s fundraising efforts.
Location TBA

1:00–2:00 p.m.
Networking Lunch
Join your fellow volunteers for networking and conversation.
Location TBA

1:00–4:00 p.m.
Web and Mobile Services Help Center
Alumni Association and iModules staff will be on hand to sit with you personally or in small groups to answer your questions, help brainstorm solutions, and listen to your feedback regarding the Encompass platform. In addition, staff can offer assistance with any of the Association’s mobile-friendly tools, including the ALC event guide, MIT Alumni Quad, and Switchboard, as well as other Infinite Connection services.
Location TBA

2:15–3:15 p.m.
Session Block 3: Roles 

MIT Then and Now: Student/Alumni Panel
How has MIT evolved? Current students and alumni involved with the Educational Council share their insights. This session will focus on the interview process, choosing a college, and student life on campus. A Q&A with students and alumni will follow the panel.
Location TBA

Membership Models
There are a plethora of membership models used by the Alumni Association clubs, across 50 US cities and 53 countries. This session will provide a glimpse into the models used by a few clubs—and offer insight into how they might work for your club, too.
Location TBA 

Classmate Connections: Reunion Outreach
The most important factor in the success of any reunion is getting classmates to attend. Learn how to use the Outreach Management Tool to promote the reunion and the strategies successful reunion committees have used to set attendance records.
Location TBA 

Prospect Management Tool-ing
This workshop will help answer questions about the Prospect Management Tool (PMT). You will receive a quick primer then learn about putting your prospect list together before your fundraising campaigns kick off this fall. Bring your computer or tablet device and receive one-on-one help from Annual Fund staff.
Location TBA

3:30–4:30 p.m.
Closing Keynote: Student Stories from the Priscilla King Gray Public Service Center
The Priscilla King Gray (PKG) Public Service Center connects students with public service projects in local, national, and global communities. During the 2015–16 academic year, more than 900 MIT students and staff participated in PKG Center programs in 31 countries, 14 US states, Puerto Rico, and Washington D.C. Four MIT students will share personal stories about how they applied their MIT education to significant community challenges and opportunities. You will also learn more about how MIT alumni can become more involved in the center.
Location TBA

6:30–7:30 p.m.
Alumni Leadership Awards Reception
Mingle with fellow volunteers at a cocktail reception before the Leadership Awards Dinner.
Boston Marriott Cambridge, 50 Broadway, Kendall Square

7:30–10:00 p.m.
Leadership Awards Dinner and Celebration
Celebrate alumni award winners at a festive banquet and awards ceremony.
Boston Marriott Cambridge, 50 Broadway, Kendall Square

Saturday, September 16

 8:00 a.m.–Noon
Bush Room, Bldg. 10–105

8:00–9:00 a.m.
Continental Breakfast and Roundtable Discussions
Join your peers for complimentary breakfast and engaging conversation. Share your own perspective and learn more about a number of discussion topics, including leadership development, new revenue models, and better communications with classmates.
Memorial Lobby, Bldg. 10

9:00–10:00 a.m.
Providing Outstanding Residential Experiences with Vice President and Dean for Student Life Suzy Nelson
Dean Nelson will share her reflections from her first year on campus and discuss her vision for student life and learning.
Bldg. 10-250

10:00–10:30 a.m.
Alumni Association Update
MIT Alumni Association President Hyun-a Park ’83, MCP ’85 will provide Association updates and an overview of the year.
Bldg. 10-250

10:3011:00 a.m.
Memorial Lobby, Bldg. 10

11:15 a.m.–12:15 p.m.
Session Block 4: Skills

Planned Giving .001
CRUTs, Bequests, IRAs, and more! Learn how you can take advantage of the many planned giving opportunities MIT offers alumni and friends. Planned giving and Annual Fund staff will explain the basics and benefits of these giving vehicles. This session is ideal for volunteers who want to learn how to talk with donors about giving to MIT.
Location TBA

Mentoring: A Match Made at MIT
Are you interested in volunteering with students or having a personal impact at MIT? Hear MIT alumni share their experience and reflect on their time as mentors and coaches to undergraduate and graduate students. A panel of students and alumni mentors will speak about the rewarding experience of taking part in MIT mentorship programs.
Location TBA

Web Skills Workshop: Crisp, Clean and Up-to-date
Webmasters and other volunteers who manage their class, club or group website will learn the latest iModules Encompass tactics for keeping your site fresh and keeping your constituents coming back to learn more. The session will also include a first look at the newly designed Alumni Association Web site, with information about the integration between Encompass sites and the new site’s calendar function.
Location TBA

Pathways to Leadership
Alumni volunteers are vital to the MIT Alumni Association’s mission of strengthening alumni ties to MIT and to each other. This session will feature ideas and examples of the different ways to volunteer for MIT and help you create a plan for a personalized MIT engagement experience.
Location TBA

12:15–1:30 p.m.
Networking Lunch
Join your fellow volunteers for networking and conversation.
Location TBA

1:30–2:30 p.m.
Session Block 5: Roles

Fast Chats: Conversations with MIT’s Inspiring Students
Talk with MIT students and learn about the present-day MIT campus experience. Ask questions and hear stories that can help you make the case for supporting MIT.
Location TBA

The After Party: Keeping Your Class Engaged
Are you interested in keeping your class connected, engaged, and active beyond the reunion cycle? Volunteers and staff will share innovative engagement strategies that can help class officers build and sustain class connection and identity.
Location TBA 

MIT10 Session
The Young Alumni Forum will give volunteers an opportunity to discuss how to work together to increase engagement of the MIT10 community—graduates of the previous ten years. Engagement statistics from recent years will provide the foundation for this discussion. Participants will become more familiar with the web-based platforms that can provide synergy to efforts connected to young alumni, student engagement, and peer-to-peer networking. Participants will learn more about new initiatives like the Dinner with 12 Strangers program, Better World MIT10 after parties, and other opportunities designed to increase young alumni and student engagement.
Location TBA

Social Synergy: Email and Social Media Marketing
Alumni Association staff will share the best way to market your events, including creating and tracking your event in iModules and posting to your newsletter and the Alumni Association calendar. Members of the strategic communications and marketing team will share best practices on how to promote the event using email and social media.
Location TBA 

2:45–3:45 p.m.
Session Block 6: Skills

MIT Admissions Demystified
Stu Schmill ’86, dean of admissions and student financial services, will give an overview of the process for selecting MIT’s outstanding student body, including how a legacy application is handled, the importance of financial aid in college selection, and how alumni can interact with the process.
Location TBA

Strengthen Your Leadership Muscles
Leaders face tough decisions, stinging criticism, and major setbacks on a daily basis.  How do we stay energized in the face of these overwhelming challenges?  In this workshop, Ann Guo ’98, MEng ’99 will share how to diagnose your “energy drains” and help create a personalized training routine to strengthen your leadership muscles. A certified career coach, Ann holds a PhD in computer science and is the founder and CEO at Passion Analytics.
Location TBA

Campaign Updates: #MITBetterWorld
Description TBA
Location TBA

4:00–5:00 p.m.
Closing Keynote: Urban Science and the Future of Cities
Learn about today’s changing built environment through an informative panel moderated by Eran Ben-Joseph, head of the Department of Urban Studies and Planning, and featuring associate professors Sarah Williams MCP ’05 and Jinhua Zhao SM ’04, MCP ’04, PhD ’09.
Williams is an associate professor of urban planning and director of MIT’s Civic Data Design Lab, which uses data, maps, and mobile technologies to develop interactive design and communication strategies that target urban policy issues. Zhao is an associate professor of city and transportation planning who combines behavioral science and transportation technology to understand travel behavior, design mobility systems, and improve transportation policies. They will discuss science and technology in society, architecture and design of urban spaces, and planning smarter cities.
Location TBA

5:00–6:00 p.m.
Closing Reception: List Visual Arts Center
Close out ALC with a reception at the List Visual Arts Center, which will exhibit the Student Loan Art Collection. A unique and popular MIT tradition, students have borrowed artwork from the Student Loan Art Collection for their private rooms and communal spaces since 1969. The collection features more than 600 original works of art and displays annually at the List Center each September. Tours will be available.
*Turn in your completed ALC passport for a special MIT-themed gift you won’t want to miss!

Sunday, September 17

10:00–11:00 a.m.
Katharine Dexter McCormick Society Event
KDMS and CDC members and spouses/guests. By invitation only.
Samberg Conference Center, Chang Bldg., Bldg. E52